Privacy Policy

Effective Date: 31st January 2025

1st West Craven Scouts (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, www.westcravenscouts.org.uk (the “Site”), or engage with our services.

1. Who We Are

1st West Craven Scouts is a registered charity in England and Wales (Charity Number: 1039385). Our registered address is:

40 Calf Hall Rd, Barnoldswick, BB18 5PX, United Kingdom.

If you have any questions about this Privacy Policy, you can contact us via email at scouts@westcravenscouts.org.uk.

2. What Information We Collect

We may collect and process the following personal data:

Personal Details: Name, email address, phone number, postal address (if provided via contact forms).
Website Usage Data: IP addresses, browser type, pages visited, and other analytics data collected through cookies.
Communication Data: Messages sent via contact forms or emails.
Membership & Event Information: If you register for activities, events, or scouting membership, we may collect additional details necessary for participation.

3. How We Use Your Information

We use the information collected to:

Respond to inquiries and provide support.
Manage scouting activities, events, and membership applications.
Improve our website functionality and user experience.
Ensure compliance with legal and safeguarding requirements.
Send relevant updates or communications (only if consent has been given).

4. Sharing Your Information

We do not sell or rent personal data to third parties. However, we may share your information in the following circumstances:

With The Scout Association (our governing body) for membership administration.
With event partners (e.g., activity providers) when necessary for participation.
If required by law (e.g., safeguarding obligations or law enforcement requests).

All third parties with whom we share data are required to protect it in accordance with data protection laws.

5. Data Storage and Security

We take appropriate security measures to protect personal data from loss, misuse, or unauthorized access. This includes:

Secure servers and encrypted communications.
Limited access to personal data (only authorized personnel).
Regular security reviews to protect against cyber threats.

6. Cookies and Tracking Technologies

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us analyze website traffic and improve functionality.

Types of Cookies We Use:

Essential Cookies: Required for the website to function properly.
Analytics Cookies: Help us understand visitor behavior (e.g., Google Analytics).
Preference Cookies: Remember your settings (e.g., language selection).

You can manage or disable cookies via your browser settings. However, disabling cookies may affect site functionality.

7. Your Rights

Under UK data protection laws, you have the following rights:

Access: Request a copy of the personal data we hold about you.
Correction: Ask us to correct inaccurate or incomplete information.
Erasure: Request deletion of your data (unless required for legal reasons).
Objection: Withdraw consent for certain data processing activities.
Data Portability: Request transfer of your data to another provider (where applicable).

To exercise any of these rights, please contact us at scouts@westcravenscouts.org.uk. We may require identity verification before processing requests.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy. Certain records (e.g., safeguarding or legal compliance) may be retained for longer periods as required by law.

9. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of third-party websites. We encourage users to read their privacy policies before providing personal data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal changes or operational adjustments. Any changes will be posted on this page with the updated “Effective Date.”

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

1st West Craven Scouts
Address: 40 Calf Hall Rd, Barnoldswick, BB18 5PX
Email: scouts@westcravenscouts.org.uk
Website: www.westcravenscouts.org.uk

Last Updated: 31st January 2025